BI implementation usually revolves around BI reporting which is an essential part of any business. Moreover, it is critical to set the reports in the best possible way; otherwise, it may perplex the entire team of employees. Also, it can misguide the end users to a great extent, and the business may face the consequences in the future.
Businesses
whose BI reports are well-designed and structured can quickly gain valuable
insights and unveil the best pattern from the raw data.
The blog
comprises some essential things to remember while designing the BI reports
having a better experience designing one.
● Unveil
the reporting requirement
It is
essential first to find your target audience. Businesses must create a
comprehensive list of decision-makers, stakeholders, and end users so they can
target them accordingly.
It is also
essential to conduct meetings with the relevant stakeholders so you have all
the applicable reporting requirements at hand. Essentially, the managers, data
analysts, and executives must be made part of the meetings as they are the real
people who will check the reports regularly.
For
businesses, it may also happen that they may not meet all the stakeholders at
once through meetings; they can schedule different face-to-face meetings and
even cater to the contradictory reporting requirements of the stakeholder and
resolve them on the spot for any inconveniences.
● Find
the KPIs and metrics for every BI report individually
The next
thing businesses need to do is to create a list of critical KPIs and metrics
that they want to display on each BI reporting platform. In this scenario, the best action is to
conduct interviews with each stakeholder so they can shed some light on what
they want to see most in their reports.
Undoubtedly,
many businesses already have their reporting process, and the majority of their
customers are not satisfied. It is because it comprises the old and traditional
methods such as Excel workbooks or the data is completely prepared with a
manual process.
The best
practice is to understand better their present reporting system and the areas
where they truly need improvement. It is undoubtedly inefficient to ask the
users about what they want in their reports as it may be confusing for them and
may raise a question about your expertise.
● Choose
the most suitable visualization for every metric
Visualizing
the information to the end users is exceptionally important. However, if it is
done so using the wrong chart or visualization, it may not convey the message.
The users may get confused with the represented data.
Make sure
that the visualization method you use is simple and easy to understand. The
users do not have to go through it repeatedly to understand it. Select a
visualization that best supports your data statistics.
● Display
the report elements in the BI reports
After finding
the right metrics you want to display on your reports with the best
visualization method, it is high time to arrange each element most
understandably for better-designed reports.
The most
incredible tip for businesses is to keep the most critical information
initially because the users start reading the data from the top left corner to
the right. Less necessary information must be kept in the bottom half of the
report.
● Highlight
important information
BI reports
usually possess an overwhelming amount of information. Hence it can easily
distract the users. It is essential to use powerful colors to highlight the
most helpful information so the users can pay more attention to it.
● Group
the necessary KPIs with the metrics
BI reporting is essential for any business. When businesses want to derive
insights and take prompt action, BI reports serve the best purpose. The end
users can make most of the information if it is linked correctly. Grouping the
related information lets end users access it entirely.
● Get
approvals from the stakeholders
Undoubtedly,
you have made many efforts to create and design the reports. But it is
essential to get it approved by the stakeholders as they will use the reports
regularly. Ensure the information is easy to understand so they don't encounter
issues while reading the reports.
Ensure that
the advanced features you use, such as drill-downs, drop-downs, and filters,
are easy to use. Meaning the stakeholders have command over using them
appropriately.
Final words
A
well-designed BI report works wonders, and the end users can make the most of
those resorts. In addition, it is essential to know your target audience well.
When you know your audience well, you can surely deliver well. You must have a
clear unearthing of the needs and requirements of your target audience in terms
of the type of report they want from your end.
80% of any
business's success truly lies in the BI reports of that particular company.
Businesses operating today, no matter small or large enterprises, must
acknowledge the importance of Power BI Consulting and reporting for their business because it is an integral part
of any business leading to improved productivity.
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